Design your data needs from the outset to best manage and protect the data you collect, use and release.
Minimum you need to do
Identify what you need to collect. Comply with legislation and policy.
Assess the level of risk of the date you collect. Know how to store, use and share it.
Ensure your data quality is fit for purpose and others can use it.
Keep records as long as you need. Follow retention and disposal rules.
When to do it
Plan your data needs and requirements upfront so you can manage and protect it:
- at the point of collection or generation
- through to disposal of the data
- at all the stages between.
You will need to identify or assign an owner (data custodian) for the data your service collects or generates.
You may also need specialist data skills to help you manage your data at different stages in the data lifecycle. Key roles include:
- data architects
Why you need to do this
Customers who use our digital products and services must be confident that any information and data they provide to NSW Government is confidential and stored appropriately. You should tell them so they know how you will use their information and how they can retrieve it.