Stage 4: The Minister approves and funds projects
Projects move through an approval process
From the time the business case is submitted to the DRF Working Group to the release of funds is about 3 months.
The Minister approves all projects for funding and the scale projects also proceed to ERC for endorsement. After projects are assessed by the DRF Working Group, they will proceed for approval as follows:
- DTB provides a final validation of the projects relative priority and recommends the project to the DCS Secretary
- The DCS Secretary recommends the project to the Minister for funding approval on advice from DTB
- The Minister is the final approver of all DRF projects
- Scale projects will also proceed to ERC for funding endorsement of the full business case including any required co-contribution and ongoing costs
- Tranche release requests also proceed to ERC for approval
- The DCS Secretary, as the delegated authority to release project funds, approves the release of funds.
Funding reviews and approvals
|Role or Forum name
|Responsibility under this policy
|Minister for Customer Service and Digital Government (the Minister)
Approve funding for projects that promote the purpose of the Digital Restart Fund, on recommendation of the Secretary of DCS (section 9 of the DRF Act 2020).
Obtain and have regard to advice from the Information Commissioner and Privacy Commissioner relating to access to government information and protection of personal information (section 10 of the DRF Act 2020)
|Expenditure Review Committee (ERC)
Endorse funding for 'scale-funded' projects including tranche release requests.
Approves high-risk project change requests referred by DTB.
Reviews the performance of the fund annually and considers escalated projects through ICT and Digital assurance reporting.
Endorses the DRF pipeline of projects.
|Approves the Whole of Government ICT and Digital roadmap and pipeline of investments.
|Secretary of Department of Customer Service
Recommends projects to the Minister for Customer Service and Digital Government for funding approval in line with section 9 of the DRF Act.
Delegated authority to release funds after the Minister has approved a project under section 9 of the DRF Act (and once ERC has endorsed scale projects).
|Digital Transformation Board (DTB)
Comprised of senior government officials. Responsibilities include:
Recommend funding for ‘seed projects’ up to $5 million directly to the DCS Secretary and Minister for approval.
Endorse scale projects and tranche release funding to DCS Secretary and Minister for approval, before proceeding to ERC for endorsement.
Approve contingency draw downs.
Oversee development of the DRF Guidelines (including amendments) and approve them.
Note DRF project change requests, escalating high-risk project change requests to ERC for decision.
Monitor the overall performance of the digital/ICT portfolio including DRF projects through the ICT and Digital Assurance function and reporting
Recommend corrective actions to be taken for high risk/high profile DRF projects.
|Digital Restart Fund Working Group
Comprised of officer level representatives from Treasury, TCO and DCS. Responsibilities include:
Review prioritised funding requests (new seed and scale projects, contingency and tranche release requests) to validate business case and alignment with government priorities, the DRF purpose, and eligibility criteria, governance requirements and scope of DRF.
Review and refer material DRF project change requests to DTB.
Review and refer contingency draw down requests to DTB.
Review DRF Guidelines.
Provide advice and make recommendations for decision by DTB relating to the above matters.
|Information Commissioner and Privacy Commissioner
|Provide regulatory advice on information access and privacy matters relating to all funding requests in line with section 10 of the DRF Act 2020.
|Provide financial and economic expertise for all projects, including a general review of projects in accordance with NSW Treasury Business Case and Cost Benefit Analysis guidelines and standards.
|Department of Customer Service (DCS)
DCS will administer the DRF and be responsible for its financial management including making sure that the fund keeps within budget parameters and facilitates financial adjustments to budget estimates if necessary. DCS manage the Special Deposits Account (SDA) bank account, in alignment to compliance and internal controls.
The Digital Strategy, Investment and Assurance (DSIA) team within DCS provides strategic, assurance, governance, regulatory and technical expertise in relation to ICT and Digital proposals and issues.
Review and checks for each DRF investment proposal against the ICT Digital Assurance Framework.
Affirm project funding eligibility under the DRF Act and relevant governance frameworks, and that the project is on the prioritised pipeline, and provide this advice to the DRF Working Group.
Provide secretariat duties for DRF governance forums and oversees the day-to-day administration of the Fund.
Administer and update the DRF guidelines.
Prepare Cabinet submissions for DRF related matters.
|The Cabinet Office (TCO)
|Provide advice on NSW Government cabinet process and ‘Whole of Government’ expertise for all DRF investment requests.
|Cyber Security NSW
Cyber Security NSW works together with DSIA to coordinate small agency submissions of seed business cases (investments under $5 million) against any Cyber Security reservations in the DRF.
Cyber Security NSW also reviews DRF referred projects and provides advice on alignment with scope and eligibility, feasibility, and articulation of cyber security uplift in the context of high risks or low maturity.
|NSW Government Agencies
Each Agency/Department is responsible for participating in updating their Agency 3 year ICT and Digital plans and participating in the pipeline process.
Agencies must commit to delivering the DRF investment according to the approved objectives set out in the approved business case and provide regular updates on delivery in line with the ICT and Digital Assurance Framework (IDAF).
Agencies are responsible for developing business cases for their DRF investment proposal and ensuring that it complies with its Agency's internal governance, assurance, NSW Treasury guidelines and reporting requirements.
|Chief Financial Officer (CFO)
The CFO sign off is required for all DRF investment requests including a commitment to fund ongoing costs.
The CFO of an Agency receiving DRF funding is required to submit a Final Budget Proposal in PRIME, the NSW Government’s Financial Management System, for Treasury approval.
|DRF Project Sponsor
|The Project Sponsor is accountable to the DTB for achieving the outcomes and benefits related to the approved DRF funding, and report monthly to DCS under the IDAF. The Project Sponsor is responsible for ensuring delivery of the project on time and within budget.
|ICT and Digital Leadership Group (IDLG)
|Whole of Government ICT and Digital Strategy and consulted on the priorities for state digital assets and front-line systems modernisation (legacy) project proposals during the prioritisation process.
|Smart Places Advisory Council
Established in September 2020, the Smart NSW Advisory Council (formerly the Smart Places Advisory Council) was established to support implementation of the NSW Smart Places agenda by:
Providing insights to shape delivery of the Smart NSW projects and initiatives
Advising the NSW Government, including the Minister for Customer Service.
The NSW Chief Data Scientist and Adjunct Professor at the University of Technology, Sydney, chairs the Smart Places Advisory Council. The Smart NSW Advisory Council includes representatives from industry, research and academia, local government and community or consumer advocacy organisations.
Program governance, evaluation and the development of LBC is undertaken by the NSW Smart Places team, with strategic and program-level advice sought from the Smart NSW Advisory Council as required.
Stage 5: Projects receive funding
Business cases are reviewed, and funds are released following a series of approvals.